Job Summary
Responsible for improving the City’s administrative and
financial systems and processes to help the organization work more efficiently,
consistently, and in compliance with regulations. This position independently
reviews how work is being done across departments, designs practical financial
and operational solutions, and develops improved processes when current methods
do not fully meet operational or regulatory needs. This position supports
City-wide initiatives and helps strengthen the City’s long-term administrative
and financial operations.
Job Competencies and Essential Job Functions
·
Build and improve administrative and financial
systems and processes to help the City operate more efficiently and effectively.
·
Analyze cross—department operational and
financial processes to identify root causes of inefficiencies and design
integrated solutions that align with regulations, financial best practices, and
City goals.
·
Evaluate, implement, and support software systems,
including managing system changes, transitions, and staff adoption
·
Improve and streamline workflows, including
moving processes toward digital and modern solutions.
·
Creates new administrative or financial
processes when current procedures or policies do not fully address operational
needs, while ensuring compliance with regulations and City standards.
·
Support the Finance Director with financial
operations such as budgeting, reporting, financial analysis, internal controls,
and process improvement.
·
Lead assigned administrative or financial
projects as directed by leadership.
·
Work alongside the Finance Director to build
knowledge and experience in municipal finance, strengthening operational
readiness and continuity within the City’s financial functions.
·
Oversee the administrative and financial
management of external and internal housing programs, including application
processes, compliance, coordination with stakeholders, and required reporting.
·
Assist the City Administrator with special
projects, organizational initiatives, and cross-departmental efforts.
·
Perform other duties as assigned.
·
Enforces compliance with federal, state, and
local regulations
·
Interprets regulations, policies, and financial
requirements and translates them into clear workflows, system configurations,
and internal processes staff can follow.
·
Complies with all organizational and
departmental policies
·
Operates required equipment/tools
·
Maintains confidentiality of sensitive
information (oral, written, or electronic)
·
Consistent and reliable attendance is required;
employees must report to work regularly, on time, and in accordance with their
assigned schedule
Position Requirements and Qualifications
Education / Experience
requirements:
·
Bachelor’s degree in Accounting, Finance, Public
Administration, or Public Management or equivalent of experience and education.
·
Experience implementing new software systems,
process improvement, or managing organizational changes preferred.
·
Two years of related experience in
administrative, financial, or operational roles required.
Licenses / Certifications:
·
Certified Public Finance Officers (CPFO)
preferred
·
Certified Local Government Finance Officer
(CLGFO) preferred
Wage:
Salary range: $71,331.00-$112,748.00
Knowledge, Skills, and
Abilities:
·
Knowledge of bookkeeping, accounting principles,
investments and mathematics
·
Strong time management and prioritization
·
Independent work capability
·
Quick decision-making and sound judgment
·
Project and priority management
·
Strong communication and problem-solving skills
·
Proficiency in math, spelling, computer use, and
calculators
·
Advanced Microsoft Excel skills, including
complex spreadsheets, advanced formulas, data analysis and reporting
·
Advanced use of financial and administrative
systems
·
Professional and courteous demeanor
·
High attention to detail
·
Ability to obtain knowledge of local laws and
ordinances, bond regulations and budget preparation
·
Ability to combine financial, regulatory,
administrative, and operational knowledge to solve complex organizational
problems.
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