Job Purpose and Objectives: 

Responsible for leading the planning, design, procurement and delivery of municipal capital and operational projects from concept to completion for Arkansas City.  

Supervisory/Management Responsibilities: 

Supervision Received: Works under the general guidance and direction of City Manager

Supervision Exercised: Provides project leadership to interdepartmental teams, consultants and contractors

Commitment to Mission and Organization Values

It is each employee’s commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants.  These values should form the basis for interactions with the general public, with other agencies and with each other.

Mission

The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.

Statement of Organizational Values

We value Professional Ethics, which includes:

• Honesty
• Compassion
• Fairness
• Confidentiality
• Reliability

• Stewardship of resources
• Respectfulness
• Non-discriminatory behavior
• Professionalism & personal courtesy

We value Commitment to Citizens through Customer Service, which includes:

• Courteous interaction with the public
• Pride & ownership
• Programs that address citizen needs

• A sense of urgency and responsiveness
• A service-oriented approach to patrons
• Listening as well as hearing

We value Commitment to Excellence, which includes:

• An ability to see the big picture
• A sense of pride
• A commitment to employee knowledge
• Employee professionalism
• Accountability

• Teamwork
• Protection of health, safety & public welfare
• A willingness to embrace change
• A commitment to organizational goals
• Clear communication

Job Competencies: Essential Functions include the following. Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule and shift assignments and work location may be changed at any time, as required by business necessity.

1. Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals

2. Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
3. Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
4. Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
5. Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
6. Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
7. Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
8. Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
9. Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
10. Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion
11. Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation
12. Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out
13. Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules
14. Manages the City’s Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards
15. Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project delivery
16. Serves as the City’s point of contact to KDOT District 5 and for all KDOT permit approvals
17. Coordinates with consultants, contractors, utilities and regulatory agencies to resolve field conflicts and ensures compliance with local, state and federal standards
18. Prepares and delivers project briefings and reports for the City Manager, CIP Committee and City Commission
19. Assists in developing and tracking project budgets within the City’s Capital Improvement Program
20. Works with Finance and the City Manager’s Office to ensure fiscal accountability, proper coding and compliance with funding requirements
21. Seeks, applies for and administers grant-funded projects ensuring compliance, reimbursement and timely reporting
22. Oversees specialized programs such as bridge inspections, stormwater management, fleet and asset management and Title VI compliance
23. Maintains comprehensive project documentation including environmental clearances, ROW, bonding, permits and billing records
24. Plans and facilitates public meetings, briefings and outreach to maintain transparency and build community trust
25. Coordinates with the Communications Office on public notices, press releases and responses to citizen inquiries
26. Captures lessons learned and improves internal PM templates, procedures and tools
27. Mentors staff, fosters collaboration and promotes a culture of safety, accountability, sustainability and innovation
28. Enforces and maintains compliance with all federal, state and local laws and ordinances
29. Complies with all organizational and departmental policies and procedures
30. Operates all job-related equipment, machinery, tools and other aids as required or needed
31. Protects and maintains any confidential information you have access to, whether oral, written, or electronic
32. Consistent attention and commitment to safety
33. Meaningful and sustained commitment to work well with others by treating everyone with dignity, respect, consideration and civility on a regular and consistent basis
34. Attending work on a regular and consistent basis
35. Performs other duties as assigned or deemed necessary

Position Requirements and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements:

1. High school diploma or other equivalent
2. Bachelor’s Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field
3. Three years of experience managing public infrastructure, construction or capital projects

Certifications / Licenses:

1. Valid Driver’s License with safe driving record
2. PMP, CCM or PE (Kansas) Certifications preferred
3. Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire

Skills/Knowledge/Abilities:

1. Knowledge of principles and practices of public-sector project and construction management
2. Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines
3. Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures
4. Skilled in project management software and financial tracking dashboards
5. Working knowledge of municipal budgeting, CIP planning and multi-year financial forecasting
6. Understanding of contracting, cost estimating, scheduling, risk management and value engineering
7. Excellent time management skills and ability to multi-task and prioritize work
8. Ability to fulfill all duties with minimal supervision and to work independently
9. Assess situations rapidly and make logical decisions in a timely manner
10. Analyze facts and exercise sound judgment
11. Ability to effectively manage projects and multiple priorities simultaneously
12. Strong written and verbal communication skills
13. Problem solving and critical thinking skills
14. Strong math, spelling, computer, and calculator abilities
15. Ability to communicate in a professional, calm and courteous manner with the general public and employees
16. Attention to detail

Work Environment and Physical Demands: 

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.